Executive Assistant (part-time)

Organization Summary

Over the past thirteen years, CTUL has forged a new path for worker leadership development in the Twin Cities, opening new spaces where low-wage workers of color have a voice in their workplaces and in their communities. CTUL seeks to strengthen its work building a multi-racial organization.

CTUL has a vision of organizing the most marginalized workers in our economy to directly confront the elite corporations and 1% that control our economy, make demands, and win concrete and structural changes for communities across the metro area. Through worker-led campaigns with CTUL, workers have:

  • Worked in coalition to win increased wages and benefits for hundreds of thousands of low-wage workers through the $15 minimum wage in Minneapolis, and Earned Sick & Safe Time in Minneapolis and St. Paul;
  • Transformed the retail janitorial industry, making the Twin Cities the first metro area where the industry is unionized;
  • Recovered over $2 million in unpaid wages and damages in cases of wage theft; and
  • Won long-term changes in their workplace that bring over $7 million in additional income per year into the poorest communities in the metro area.

Position Summary

The Executive Assistant will support our Co-Directors, Board, and the broader staff team, playing a key role in helping to keep folks organized, focused, and moving in the same direction. The ideal candidate for this role is someone who takes joy in helping folks stay connected to each other, likes having your team’s back and is good at supporting others to feel effective in their day-to-day work, and is able to read the room, anticipating what folks need, maybe even before they realize it themselves. We’re looking for someone who is highly organized, detail-oriented, collaborative, curious, and leaderful – someone who is comfortable “managing up” where needed, able to prioritize effectively, able to handle confidential information or sensitive situations with poise and discretion, and is able to build trust effectively across all levels of the organization.

Position Description (Essential duties & responsibilities may include but are not limited to the following)

  • Managing board
    • Assembling, translating and sending out the following every 2 months:
      • directors reports to board and staff (including incorporating leads report updates)
      • Basic board meeting agendas
      • Board notes
    • Takes notes at board meetings
    • Turnout and confirmations from board members
    • Planning logistics for board meetings
    • Tracking committee work and board arc
    • Identifying and planning for necessary board trainings

 

  • Managing strategic planning tasks or new organizational initiative processes with staff and board
    • Synthesize information, gather and draft documents and agendas
    • Manage technical and logistical support for staff and board retreats

 

  • Build relationships through 1-1 meetings with other staff

 

  • Supporting on internal communications
    • Managing written translation needs (and currently the written translation interns)
    • Managing logistics and support to Directors through internal priorities and/or emergencies
    • Take notes at staff meetings and manage the agenda, calendaring, and facilitation schedule

 

  • Provide administrative support to Co-Directors
    • Manage Co-Director’s scheduling and calendar
    • Engage and coordinate logistics with partners as needed to ensure that Co-Directors are prepared in advance
    • Synthesize information, gather and draft documents and agendas and manage technical and logistical support for strategic meetings led by directors.
    • Support Co-Directors in prioritizing

 

Qualifications:

  • Commitment to CTUL’s mission and vision.
  • Experience being an assistant
  • Very detail oriented and highly organized
  • Strong prioritization skills
  • Familiarity with online calendars, cloud systems, google suite
  • The ability to stay calm under pressure and support the needs of the organization
  • Discretion to deal with delicate information
  • Strong communication and listening skills
  • Proficiency in spoken and written English
  • Have a flexible schedule, including some early mornings, nights and weekends.

 

Salary & Benefits:

CTUL has a tiered salary range set by the Staff and Board based on the principles of economic justice and inclusion. This is a part-time position currently compensated at $49,500 per year, pro-rated to 25 hours/week, with an annual cost of living raise of 3%.

Benefits include: 3 weeks paid vacation, 12 paid sick days, 5 floating health days (all pro-rated for this part-time, 25 hours/week position), medical and dental insurance for you and your immediate family at 10% cost, annual end-of-year payment of 5% of yearly salary towards retirement fund, and others. At CTUL, our part-time positions receive full medical and dental benefits as well as full retirement benefits if you work at least 24 hours per week.

Reports to: Co-Director

HOW TO APPLY:

Please send resume, cover letter, and 3 professional references to operations@ctul.net using the subject: “Executive Assistant”

Applications are due Thursday, March 18, 2021. Position Open until Filled.

Black, Indigenous, People of Color, and people from other marginalized communities are strongly encouraged to apply