Gala 2018 Roles

Thank you for being willing to volunteer for CTUL’s 8th annual gala! The gala is an important fundraiser that contributes to CTUL’s ongoing organizing for low-wage worker justice, and your support makes this day possible. Volunteering is a great way to meet other people who care about low-wage justice, learn about community organizing, and feel like a part of a team. Contact Luna Gebriel at ally@ctul.net if you want to help!

Below you’ll find a variety of roles needed throughout the night at different times: some roles involve registering guests or collecting donations throughout the night, while other tasks involve cleaning, serving food, and driving workers to the gala. New to this year, there are additional clean up and data entry roles for the day after the event.

Volunteer roles for the day of, Friday, September 14, 2018

Tech Lead/Audio Visual (1)

Availability: 3:30pm-9:30pm

Responsibilities:

  • Set up technology before the event and make sure all tech is working (computers, sound system, projector, and hotspot)
  • Run and troubleshoot mic, amp, and projector during the event
  • Be on hand if something goes wrong to fix it

Requirements: Knowledge of sound systems and computers/projectors

Setup Volunteers (1 lead + 11 support)

Availability: Lead: 3:15pm-5:30pm; Support: 3:30pm-5:30pm

Responsibilities:

  • Set up food, tables, and chairs

Requirements: Attentiveness to presentation, cleanliness

Reception Table (5 for first shift, 3 for second shift, including 1 bilingual speaker)

Availability: 1st shift, 5pm-7:30pm, 2nd shift 7:15pm-9:30 pm

Responsibilities:

3 people to:

  • Sign in all visitors and get contact information
    • Check in CTUL worker members/their families (worker members and their families get in for free)
    • Check in sponsor org guests
    • Get payment from guests who have not paid ($50 cash, check, or card)
  • Above all, be welcoming. If there’s confusion over whether someone has already paid or is with a sponsor org, err on the side of letting them in.

2 people to:

  • Give people programs and orient them to different parts of the building (explain where food, program, etc. will be throughout the night).

Requirements: Friendliness and customer service skills

Swag table (1 for each shift)

Shift 1: 5:15 – 7:30

Shift 2: 7:15 – 9:30

Responsibilities: Sell CTUL t-shirts, buttons, and other swag

Donation Runners (1 lead + 3 for each shift)

Availability: Attend one training the week of the gala and have availability for one of the shifts below

Shift 1 – Lead: 5:15pm-7pm; Support: 5:30pm-7 pm

Shift 2 – Lead: 6:45pm-9:30pm; Support: 7pm-9:30pm

Training: We require that volunteers in this position attend a one hour training a week before the gala. Please click on this doodle to mark times you are available.

Responsibilities:

  • Be in the main room with donation buckets and sustaining donor forms when MCs do money asks every 30 minutes. Watch the crowd and assist those that raise their hand to donate or pledge.
  • Herd people into the main room to hear the program about 10 minutes before it begins (TBD)

Requirements: Assertiveness to walk around and talk to people and herd them to hear the program

Activity Room Coordinator (2 for each shift)

Availability:

Shift 1: 5:15pm-7:30pm

Shift 2: 7:15 pm-9:30pm

Responsibilities:

  • Facilitate a carnival game and show people how to contribute to the St. Paul $15 minimum wage push artwork

Floats (3)

Availability: 5:15pm-9:30pm

Responsibilities:

  • Stay at volunteer table and assist other positions when needed

Requirements: Before shift, get to know the building and program to answer questions. Be very flexible and able to take on any role as needed

Servers (1 lead + 3 support for each shift)

Availability:

Shift 1 – Lead: 5pm-7:30pm; Support: 5:15pm-7:30 pm

Shift 2 – Lead: 7pm-9:30pm; Support: 7:15pm-9:30pm

Responsibilities:

  • Serve food and non-alcoholic drinks
  • Make sure food area is clean and tidy
  • Put out food at a reasonable pace so we don’t run out but we go through most of the food. People will eat and drink more earlier in the evening.

Requirements: Attentiveness to presentation, cleanliness

Compostadores (2 for each shift)

Availability:

Shift 1 – 5:15pm-7:30 pm

Shift 2 – 7:15pm-9:30pm

Responsibilities:

  • Sort utensils/plates/cups into trash, recycling, and compost

Requirements: Willing to sort/tell others where disposables should go

Photographer (2)

Availability: Roaming: 5:15pm-9:30 pm

Photo booth first shift: 5:15pm-7:30pm

Photo booth second shift: 7:15pm-9:30pm

Responsibilities:

  • One photographer will be stationed in the photo booth and one roaming (can switch places throughout the night)
  • Take portraits of people, photos of food, crowd, presentations, and speakers/performers
  • Ability to send 5 photos for social media by 4pm the following day and remaining photos by the end of the week

Requirements: Photography skills and a nice camera

Drivers for workers (1 lead on rides + 4 drivers)

Availability: some times during 4:30pm-10 pm for lead and drivers

Responsibilities: Give workers rides to and from the event

Requirements: Car to drive and valid driver’s license

Cleanup (1 lead + 10 support)

Availability: Lead: 8:45 – 10:30 pm; support: 9pm-10:30pm

Responsibilities:

  • Clean center and put away supplies
  • Move tables/chairs

Requirements: Attention to cleanliness


Volunteer Roles for Day After, September 15th (10am-1pm)

Data Entry and Thank You Letters (6)

Availability: 10am-1pm

Responsibilities:

  • Enter the information for checks, pledges, volunteer roles, and sign-in sheets in our database and into spreadsheets
  • Send out thank you letters when data is completed

Requirements: Comfortable with computers and data entry. Familiarity with google spreadsheets and google docs is helpful, but not necessary.

Advanced Clean Up (4 + 1 lead)

Availability: 10am-1pm

Responsibilities:

  • Vacuuming, cleaning surfaces, and putting the center back together

Requirements: Attention to cleanliness

Contact Luna Gebriel at ally@ctul.net if you want to help!